EASTERN CANADA BRIDGE CONFERENCE
A.B.C.L. DISTRICT NO. 1
BY-LAWS (August 2014 Revision)
The name of the District organization of the American
Contract Bridge League (ACBL) District No. 1 shall be the Eastern Canada Bridge
The purpose of this organization shall be:
to promote and foster
contract bridge throughout District No. 1 of the ACBL; and
to conduct directly, or to
assign to a member Unit, such Regional Tournaments as are held within the
geographical limits of District No. 1.
All duly recognized Units of the ACBL within District
No. 1 are entitled to membership in this Conference. The Charter Members
of this District are: The Montreal Bridge League Inc., Unit No. 151; the Québec Bridge League, Unit 152; the Eastern Ontario and the
Outaouais Bridge Association, Unit 192; the Canadian
Maritimes, Unit No. 194; the Saguenay Bridge League,
Unit No. 199; and the Acadian Unit, No. 230.
member Unit shall be entitled to one delegate on the District Board and,
in addition thereto, one delegate for every five hundred members of
fraction thereof as of the 31st day of December of the
preceding year. Membership figures shall be those as provided by the
member Unit shall appoint its delegates in such a manner as it sees fit.
- The District Director,
and the 1st and 2nd Alternate Directors shall be
members of the District Board and are entitled to one vote each. The
Chairperson of the Judiciary Committee shall serve as an ex-officio member
of the District Board without power of vote.
- The District Board has
appointed George Retek to the position of Director Emeritus in recognition
of his long and outstanding service to the District and ACBL. The Director
Emeritus shall be a full voting member of the Board. This
is a lifetime appointment.
ADMINISTRATION OF DISTRICT AFFAIRS
management and direction of the affairs of the District shall be vested in
a Board of Delegates.
Unit shall be entitled to the number of votes assigned in accordance with
Article 4.1. These may be cast by the Unit delegates present or by
written proxy. Should it prove that any individual not be an
authorized delegate, that individual’s vote shall be cancelled.
Officers of the District shall consist of a President, Vice-President,
Treasurer, Secretary, and District Tournament Coordinator. The
offices of Secretary and Treasurer may be combined. Each Officer,
with the exception of the Treasurer who may be a non-voting Officer, shall
be entitled to one vote. This decision will be made by the Board of
Officers shall be elected at the Annual Meeting of the District for a term
of approximately one year starting immediately after the Annual Meeting
and shall be eligible for re-election.
decisions of the Board shall be made by majority vote. In case of a
tie, the District President may cast the deciding vote.
- Official Duties:
President shall preside over all meetings, shall take all necessary steps
to follow up the decisions and orders of the Board, shall act upon all
matters of urgency in consultation with the Executive Committee, shall
appoint all committee chairpersons and shall serve as an ex-officio
member of all committees except the Nominating Committee.
Vice-President shall assume the duties of the President during his/her
absence or inability to serve.
Treasurer shall collect and receive all monies due or owing to the
District and shall make all necessary payments. He/she shall
endorse for deposit all funds of the District with a chartered bank or
trust company and all cheques on the same shall be drawn by him/her and
countersigned by either the President or Secretary. The Treasurer
shall present an Annual Financial Report to the Board of Delegates.
- The Secretary shall keep the
minutes of all meetings, shall give notice of all meetings, shall conduct
and preserve the correspondence of the District, and shall perform such
duties pertaining to that office as the President or the Board may
- There shall
be a regular meeting of the District at a site and time fixed at the
previous Annual Meeting.
addition to the regular Annual Meeting, there may be Special Meetings as
the President may deem necessary or desirable, at places and times fixed
by him/her and after due notice of time, place, and purpose given at least
fifteen days prior to said meetings.
- Presence, in person and not by
proxy, of at least seven delegates representing at least four member Units
shall constitute a quorum for the conduct of business.
NOMINATION OF OFFICERS
Nominating Committee consisting of at least three delegates representing
three different Units shall be appointed by the President at least 30 days
prior to the Annual Meeting. The Nominating Committee so appointed
shall present its slate of officers at the Annual Meeting.
- Notwithstanding the provisions
of Section 1 of this Article, nominations may also be entertained at the
Annual Meeting provided the nominated delegate is present and indicates
his/her willingness to serve if elected.
Chairperson of all committees shall be appointed by the President.
Only delegates on the District Board shall qualify to serve as committee
chairpersons with the exception that a person who is not a delegate may be
appointed by the President to serve as Chairperson of the District
President may authorize any chairperson (except the Chairperson of the
Nominating Committee) to select the remaining members of his/her
Executive Committee shall consist of the Officers of the District, the
District Director, plus the immediate Past-President. The immediate
Past-President shall be a non-voting member. Its function shall be
to execute the decisions and orders of the Board, to conduct routine
administrative matters, to prepare long-range plans, and to act on matters
of urgency. Actions taken by the Executive Committee must be
reported at the next Annual Meeting of the District. The President
may call a meeting of this Committee at any time.
Tournament Committee shall be responsible for all Regional Tournaments
conducted by the District. The sites and dates of all Regional
Tournaments shall be approved by the Executive Committee.
Judiciary Committee shall be responsible for adjudicating all matters
referred to it by any one of the following:
District Executive Committee,
District Board of Delegates,
member Unit of the District,
ACBL member appealing a decision of a Unit Judiciary Committee, or
- An ACBL member of a Unit not
having a Judiciary Committee.
The Judiciary Committee may decline to adjudicate a
matter if it deems the matter to be without merit, frivolous, or outside the
scope of responsibility of a District Judiciary Committee as defined by ACBL
EX-OFFICIO MEMBERS OF THE BOARD
The immediate Past-President of the District Board
shall be an ex-officio member of the Board, but will not be entitled to vote,
The Board of Delegates shall have the powers to assess
The fiscal year of the District shall terminate on the
31st day of December in each and every year.
The Delegates to the Annual Meeting may appoint
auditors or accountants to perform a review of the financial records for the
These by-laws may be amended by a majority vote of the
delegates present or represented by proxy at any regular Annual Meeting or at
any Special Meeting called for that purpose. Delegates shall be informed
of a proposed amendment at least 15 days in advance of the meeting, failing which, unanimous consent of the delegates present shall be